Membership management software for small clubs
Membership management software should save your volunteers time, not add a second job. Here is what a small club or association really needs, and how MPass covers it without the cost of a full platform.
No sign-up or credit card · your test card in 1 minute
T-7Q4K2M
M-MU-00384
One card template per activity
Basketball
Volleyball
Swimming
Martial arts
Cycling
Golf
Theatre
Student societiesHow it works: 3 steps
1. Pick your sport or activity
Soccer, tennis, pickleball, martial arts, swim team, rec league, booster or alumni club… The card is already designed. Add your logo and colors.
2. Add your members
Type them in, import a spreadsheet, or share a join link so members sign themselves up.
3. Members show their card
Each member gets their card by email or text, with the QR code right there: nothing to install, perfect for older members. They can also add it to Apple Wallet or Google Wallet. You scan it at the door with any phone.
What MPass does for your club
Membership cards in the Wallet
Each member adds their card to Apple Wallet or Google Wallet in one tap. It updates itself: tier, validity, renewal.
Tickets and invitations
Create an event, share the link, scan at the door with your phone. Parties, matches, tournaments, galas.
One-shot Excel import
Import your member list (Excel or CSV): all the cards are created in one go, with one link per member.
Sent automatically by email
Each member gets their card by email: the QR code shows right in the email, so they just show it at the door, with nothing to install. Ideal for members who are less comfortable with phones. Apple Wallet and Google Wallet stay optional, and the link can also go out by SMS or WhatsApp.
Built for clubs and leagues
Soccer, tennis, pickleball, martial arts, swim teams, rec leagues, booster and alumni clubs: 90 ready-made card designs, one per activity, in your colors.
Membership fees stay with the club
MPass never touches your members’ money: they pay the club as usual (bank transfer, cash) and you activate their card.
The five jobs of membership management
Keep one member list. Names, contact details, membership level and renewal date in one place, editable by more than one volunteer. MPass keeps this list and lets you invite other board members.
Let people join. A join link members fill in themselves, shared on your website or in a group chat, beats typing paper forms.
Give members proof of membership. A digital membership card with a QR code, by email or text, in Apple Wallet or Google Wallet if they want.
Remind people to renew. Automatic reminders a month before a card expires, then one click to renew: the card on the phone updates itself.
Check members in. Scan cards at games, events or the clubhouse with any phone and see valid, expired or unpaid at once. MPass does not process payments; if you need online dues collection, pair it with your payment tool or choose an all-in-one platform. Plans start at $39 a month for up to 300 cards ($89 for 1,000), with no fees on dues or tickets and a 30-day money-back guarantee.
Pick your sport, the card is ready
Each activity has its own design: colours, 3D object, card title, membership plans. You add your logo, your text and the back of the card. The design stays consistent, and your members recognise their club at a glance.
Create my test card
Simple pricing, no commission
Essential
- 300 membership cards
- 150 tickets per month
- Renewal reminders
- Self-service join link
- Email delivery of every card
Pro
- 1,000 membership cards
- 300 tickets per month
- Excel / CSV import: all cards at once
- Unlimited events
- No MPass branding
No contract, cancel anytime. 30-day money-back guarantee. MPass never touches your dues: members pay your club the way they already do.
Prices in US dollars. Any applicable sales tax is added at checkout by Paddle, our reseller (Merchant of Record). Terms · Refunds.
Frequently asked questions
What features matter most for a small club?
A shared member list, a join link, renewal reminders and a way to prove and check membership. Online payments and websites matter only if you sell memberships online.
How much does membership management software cost?
All-in-one platforms usually charge a monthly fee tied to your number of contacts, plus payment fees. Plans start at $39 a month for up to 300 cards ($89 for 1,000), with no fees on dues or tickets and a 30-day money-back guarantee.
Can several volunteers use it?
Yes. Invite board members and volunteers; each gets their own login, and the scanner works on their phones.
Do members need an app?
No. Their card opens from the email or text, and can be added to Apple Wallet or Google Wallet.
Can you set it up for us?
Yes. Send us your member list (Excel, CSV, PDF or even a photo) and we create every card with your logo and colors. Nothing is sent to your members until you say so. It is included in every plan.